How can PROMAN assist
Procurement decision makers?
- The web approach eases the task of making information available to a wider audience and its ease of use facilitates usage
- The web approach facilitates contribution by external resources such as consultants and suppliers as well as internal staff located either temporarily or permanently off the organisation network
- Identifies projects/contracts with managers, clients and work programmes for flexibility in reporting and monitoring
- Facilitates probity by making the contract process visible to the wider audience whilst still working with secure data
- Facilitates ease of approved list management by storing extensive information on the supplier together with the means to monitor the list on a term limited or an on-going basis. The ability to hold a proposed list enables forward data assimilation and planning.
- Facilitates the task of attracting new suppliers by the provision of an on-line web questionnaire for prospective suppliers
- The provision of three types of supplier rotation for the selection process enables choice in the approach to tender management
- The monitoring of the supplier tender and contract performance enables feedback into the process at all stages. This facilitates the comprehensive approach to monitoring, i.e. financial, quality and efficiency. The ability to identify the best and worst performing suppliers facilitates the assessment of the effectiveness of contract delivery.
- The provision of user-definable performance criteria enables the organisation to select the criteria that are relevant to it for each work type as opposed to system imposed parameters.
- The recording of supplier performance assessments over a period of time enables trends to be identified and assessment made as to whether performance is improving or declining.
- The ability to monitor the project/contract from inception to final account enables the procurement and project managers to control the entire process enabling greater efficiency in budgetary control and resource management
- The ability to store a wide variety of contract data facilitates the provision of a central Contracts Register which can be operated and disseminated by the system itself without further provision or effort. This maintenance of historic contract data enables its use for performance and audit purposes.
- Provides a secure login procedure with data access permissions that are user definable for a flexible yet secure operating environment
- Ease of use and customisation lessens external support dependency
The PROMAN audience
With its flexible system access (web and network) and secure user access controls PROMAN can easily be made available to a wide audience. The concept is simple, data entry is performed by those who have a requirement to do so and the resulting information can then be broadcast to a larger audience in a secure way.
- Approved list managers (supplier vetting and tenders)
- Project managers (contract and tenders)
- Auditors (probity issues)
- Senior managers (overall control and monitoring)
- Council members (strategic concepts)
- External consultants (contributions to projects and contracts)
- Suppliers (contractors, suppliers and consultants)
- Public (a variety of data can be broadcast via the web)
The list above is a short summary of the possibilities. When PROMAN is accessible via the web then the usage possibilities are considerable.